Managing staff across multiple locations
Managing staff across multiple office locations can be challenging, especially when it comes to tracking work hours and attendance. For a large office cleaning company, monitoring the time staff spent at each location, and ensuring they showed up, was creating a major administrative headache.A client came to us with this exact problem, so we developed a unique solution to streamline this process.
The company faced significant difficulties in tracking...
- Work hours per staff member
- Attendance and location details
- Accurate billing for services rendered
This administrative burden was eating up valuable time and resources, so the company turned to us for a smarter solution!
A mobile, battery-powered tracking system
To address the issue, we developed a battery-powered GSM unit that could be placed at each location, with the flexibility to be relocated as needed. This mobile solution was designed to be easy to use and low-maintenance, just what the company needed.
Each staff member was issued a unique key fob to clock in and out of their shifts. This way, we could accurately record:
- Clock-in and clock-out times
- The specific location each staff member worked at
- Whether they showed up at all!
Automated timesheets with IoT connectivity
Once a staff member clocks in or out, the data is automatically uploaded to the cloud, allowing for easy tracking and monitoring. Here’s how it works:
- The staff member uses their key fob to clock in or out at the designated location.
- The GSM unit records the time and uploads the activity to the cloud via IoT, once per week.
- Head Office can access the data in real-time, providing clear insights into:
- Hours worked
- Time spent at each location
- Total hours worked across all sites
The cloud-based system ensures that all site and user information is accessible from anywhere. Head Office can monitor staff activity in real-time, ensuring that everything is running smoothly.
The results
With this data-driven system in place, the company experienced significant improvements. Billing became more precise by a mile, and accountable, with invoices based on actual hours worked at each site, reducing any discrepancies and disputes. Staff productivity improved, as managers could easily track attendance and ensure teams were working efficiently.
Additionally, the administrative workload was significantly reduced, as the automated system eliminated the need for manual timesheet processing, freeing up valuable time for other tasks. Very handy.
At Winter & Smith, whether you need custom electronics, embedded software, or a full test rig, we’re here to help bring your ideas to life.
Got a system in mind? Let’s make it happen.
What was involved?
- Design of an electronics IoT time clock system
- Interface with wireless touch keys
- PCB Assembly
- 4G internet communications
- Design of a bespoke IoT Internet Time Clock Website platform
- Packaging design and overlay design
- CNC panel machining
- Electronics Production of 150 units to date
